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Federal Registered Charity Formation

Home / Uncategorized / Federal Registered Charity Formation

Step 1 of 21 - Package

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  • This field is for validation purposes and should be left unchanged.
  • $ 0.00 CAD

  • Your Package Includes the Following:

  • Which Package to Choose? 'Not Charity Intended' package is suitable if you are certain that your organization has no intention to be a charitable organization in future. On the other hand, 'Charity Intended in Future' package is more suitable if your organization is intended for faith-based services, relief of poverty, promoting education and awareness, senior services, social services or promoting any specific benefit to community.

  • Help

    • NUANS search and name approval
    • By-laws, custom articles
    • Extra-provincial registration
    • CRA accounts
    • WCB accounts
    • Corporate seal, minute book binder
    • Annual return, corporate maintenance
    • Domain name reservation
    • Address services
    • Express registration queue
    • And more
  • Yes, our customer service agents can provide general guidelines and assistance (not legal advice). Feel free to call us at 416-628-9349 during our business hours, you may initiate a with us.
  • Yes. It's a one-time payment and there is no monthly or annual fees.
  • One Time Service package is suitable if your organization has an accountant or lawyer. Canada Revenue Agency may ask for further clarifications or documents, which could be handled by this individual.
  • Full Service package is suitable if your organization does not have an accountant or lawyer. Canada Revenue Agency may ask for further clarifications or documents, which could be handled by IncorpMaster.
  • You will place order online by filling up the form and paying by credit card/interac-e-transfer. Upon order receiving, we review your order and register accordingly. You will receive your corporate documents in email. If your order includes any shipping items, you will also receive by Canada Post in your business address.
  • We offer the service to prepare by-law of your organization. Our in-house legal team and accounting team prepare, review and finalize the by-law as per not-for-profit corporation act. You will be given option to add by-law in the package in next steps.
  • Yes, we offer 3 types of post-incorporation and maintenance service:
    • Annual Return: At the end of the year, we will file annual corporate return for you.
    • Phone Support:
      • corporate Update (address change, director's change, shareholder change, officer change). Please Click Here for more details.
    • Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.
  • Yes. You have option to add organization's corporate seal (pocket or desk seal) in next steps. View Seal options .
  • Yes. CRA program accounts such as GST/HST account, payroll account, export import account etc., can be added to the package in next steps.
  • Sample: Certificate of Incorporation
    Sample: Articles of Incorporation

  • Charity Activity

  • Example: food banks, soup kitchens, and low-cost housing units..
  • Example: colleges, universities, and research institutes.
  • Example: places of worship and missionary organizations.
  • This includes only those categories which the courts have decided as charitable. For example, relief to victims of natural disaster, services to old age or disabled, preserving of environment, welfare to children or victims of substance abuse, fire rescue operation, animal shelters or provide public amenities to benefit the community.
  • Minimum 2, maximum 5 purposes shortly and clearly to avoid delays Sample
  • Accepted file types: doc, docx, Max. file size: 12 MB.
    Can be uploaded only in Microsoft Word (doc or docx) format

  • Help

  • To qualify as a charity, an organization must have purposes that are exclusively charitable and charitable activities that support those purposes. The purposes (also called objects) describe the aim or main intent of the organization. The activities describe how your organization will accomplish its purposes.
  • When describing a charitable activity, keep the following points in mind:
    • what you want to achieve
    • how you're doing it – detailed plans
    • who the beneficiaries are and how they are selected any fees charged
    • frequency and length of the activity
    • involvement of employees and volunteers
    • how you maintain direction and control over activities and resources
    • other logistics (transportation, facilities, etc.)

  • Organization Name

  • Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.
  • Accepted file types: jpg, gif, png, pdf, Max. file size: 12 MB.
  • Note: please upload the right document to avoid delay.

  • Help

  • The name must be submitted to Government for approval. This process involved:
    • Submitting a name request application to Government. 3 choices of names can be included per submission, if you don't 3 choices you can write the same name.
    • Government, they will check the availability of your Name and determine whether it is valid for registration
    • Once Government has processed the name submission, you will receive a Name Request Number (NR number) which is valid for 56 days.
  • It is a computerized name search report generated based on a proposed corporate / business name or trade-mark from Government databases listing similar and conflicting names of existing business names and trademarks. To incorporate a Federal Corporation an appropriate NUANS Report is required.
  • Yes. There are 2 different kinds of reports:
    • A NUANS report for Federal and a NUANS report for each of the following provinces: Ontario, Alberta & New Brunswick.
    • The rest of the Canadian provinces have their own name approval processes and doesn't require a NUANS report. Examples of such jurisdictions are: B.C., Quebec, Manitoba, Saskatchewan, Newfoundland & Labrador, PEI, Yukon, they each require a name search report from their respective provincial database and registry and NOT from the NUANS database.
  • NUANS report is required for all named incorporations. NUANS report is a name search report which doesn't guarantee acceptance of that name by Government. We, along with the NUANS report do an analysis of the name so that it is acceptable for a corporation's name.

  • Incorporation Date

  • MM slash DD slash YYYY
    Future Incorporation Date must be within 30 days from current date
  • The proposed incorporation date is official registration date for the corporation. It is also called the anniversary date or the date in which the following year, corporation's annual return gets due. Requested date for incorporation cannot be in past date. It must be current date or maximum 30 days in future.

  • Help

  • The proposed incorporation date is official registration date for the corporation. It is also called the anniversary date or the date in which the following year, corporation's annual return gets due. Requested date for incorporation cannot be in past date. It must be current date or maximum 30 days in future.
  • Yes, you can. If you choose a future date, incorporation will take effect on your requested date regardless the requested date is weekday or weekend or holiday.

  • Corporation's Address

  • A corporation is required to have a physical registered office address in selected province. P.O. box or virtual mail box address is not acceptable. If you do not have a physical address, we offer address and mail scanning service.

  • Help

  • All Corporations in Canada need a Physical or street address in the province, it can be rental place or home address.
  • Yes, this address can be changed later. In many cases when commercial place is not rented yet, residential address is given.
    • If you are setting up a business in Canada but you don’t have a street address in Canada then we have an address service which you can make use of. This is primarily a document scan and mail service.
    • With this address added to the package, we will receive all documents that were sent to the business by Canada Revenue Agency, Government and forward them to you in the form of scanned email copies.
  • Yes, you have the choice to renew it on an annual basis. Normally, the price remains same.

  • Extra-Provincial Registration (Mandatory)

  • Federal Corporations are required to register in the province in which they will conduct business and where the registered office is located. If you are planning to expand your business to other jurisdictions and provinces in the future then you will have to registering in those places too at that time. Moreover, extra-provincial registration documents are usually required for opening bank accounts, getting city licences and other business and official procedures.
  • Note: If you select Skip Provincial Registration, you must do it before commencing your business.

  • Help

  • All Federal Corporations must register with the Province where the head office or registered office is located. This process is called extra-provincial registration and it is mandatory. This can be done along with the Federal incorporation or afterwards but before the commencement of business activities.

  • Contact Person

  • Agent for Service or Contact Person in Alberta

  • This field is hidden when viewing the form

  • A Canadian Valid Photo ID

  • Accepted file types: jpg, gif, png, pdf, Max. file size: 12 MB.

  • Help

  • Usually Director is the Contact Person of the Corporation, it can also be a service provider like an accountant or a lawyer.
  • Usually Director is the Agent for Service of the Corporation or Contact Person residing in Alberta.

  • Director(s) - Minimum of 3 Directors is REQUIRED

  • Directors supervise the overall management of the corporation and make all major decisions and they assume certain liabilities. Each director has equal power and may require to be present during the opening of the bank account. Therefore, trustable and decision making individual(s) should be added to this role.

  • Second Additional Director

  • Third Additional Director

  • Fourth Additional Director

  • Fifth Additional Director

  • Note: If you want to add more than 5 directors, you may need to place a customized order. For now, you can place order with these five directors and afterwards, give us a call to convert it into a customized order.

  • Help

  • A director must be person of :
    • at least 18yrs of age.
    • of sound mind or mentally stable.
    • not declared in a state of bankruptcy.
    • Can be a Canadian Resident or Non Resident.
    • Minimum 25% of directors (1 out of 4) must be Canadian Resident.
  • Yes. A director can be added or removed at a later time.
  • If you are a lawyer, accountant or other service provider, and opening this corporation on behalf of a client, please do not write your name here. This section is for the primary owner(s) of the corporation. We don't communicate with the directors, rather we contact the person mentioned in the billing address.

  • Incorporator(s)

  • An incorporator is an individual or company who is requesting the government to incorporate this company. Only owners or shareholders can be incorporators. Generally, all the directors are the incorporators. If you are incorporating as representative for your client, it should be client's name here, not your name.

  • Second Additional Incorporator

  • Third Additional Incorporator

  • Fourth Additional Incorporator

  • Fifth Additional Incorporator

  • Note: If you want to add more than 5 Incorporators, you may need to place a customized order. For now, you can place order with these five incorporators and afterwards, give us a call to convert it into a customized order.

  • Help

  • An Incorporator can be an Individual or another Company, usually all Directors are Incorporators.
  • If you are lawyer, accountant or other service provider, and opening this corporation on behalf of a client, please do not write your name here. Incorporator(s) are generally the director(s) and owner(s) of the corporation. We don't communicate with the directors, rather we contact the person mentioned in the billing address.

  • Articles of Incorporation

  • Standard: Our standard articles include all standard clauses for a regular not-for-profit corporation to operate in Canada. You cannot add a personalized or custom clause.

    Custom: With this option you have the flexibility to include custom clauses to be inserted in the articles for your your special needs, if any. Choose this option if you require such an option and provide a write up of your special requirements.

  • Help

  • Once the corporation is registered, the Articles of Incorporation is also registered with government. The articles of an incorporated business could be changed with proper filing (Articles of Amendment) and fees. Sample
  • The requirement to customize articles varies so that we cannot suggest how to customize. As a simple guidance, organizations customize articles to accommodate special requirements like multi-tier member classes, specific duration of directors in the position, clauses on limited by guarantee, etc. In general, if you don't have a reason then no customization is required.

  • By-laws (Mandatory)

  • Why by-law is Required?Your corporation MUST have by-laws as required under the Not-for-Profit Corporations Act (NFP Act). It is the corporation's responsibility to ensure that its by-laws meet its specific needs and are in compliance with the NFP Act.
  • No By-law: Not Included
    ❌Interpretations of Articles ❌Adding Officers & Members ❌Execution: Signature Requirements
    ❌Membership Termination Clause ❌Director & Officer Nomination Clause ❌Financial Statement Transparency Clause
    ❌Borrowing Powers ❌Membership Classes ❌Membership Transfer Rules
  • Standard by-laws: Standard Provision
    ✔Definitions and Interpretations ✔Members & Officers Information ✔Execution: signed by any two officers or directors
    ✔Membership termination: basic structure ✔Nominating directors: supports by 5% members ✔Financial statements: send to all members
    ✔Borrowing: members’ approval not required ✔Membership class: one class ✔Membership transfer: to corporation
  • Custom by-laws: Personalized
    ✔Definitions and Interpretations ✔Members & Officers Information ✔Execution: own writing
    ✔Membership termination: complex structure ✔Nominating directors: own criteria ✔Financial statements: send or not to all members
    ✔Borrowing: members’ approval required/not required ✔Membership class: one/two class ✔Membership transfer: not eligible/to corporation/to public

  • By-laws Skipped

  • As per NFP act, having the by-law is mandatory. IncorpMaster not responsible for skipping the following:
    • Not appointing officers: president, secretary etc.
    • Not adding any member
    • Not defining members can vote or not
    • Not defining borrowing powers
    • Not defining membership termination
    • Not defining how to pass a motion
    • Not defining the term for directors
    • No omissions and errors clause
    • No dispute resolution clause
    Click 'Previous' to add the by-law, or 'Next' to proceed without by-law.

  • Officer(s)

  • Officers are responsible for the day-to-day operation of the corporation. The owners as well as the employees of the corporation can be in this role.

  • Second Additional Officer

  • Third Additional Officer

  • Fourth Additional Officer

  • Fifth Additional Officer

  • Note: If you want to add more than 5 officers, you may need to place a customized order. For now, you can place order with these five officers and afterwards, give us a call to convert it into a customized order.

  • Help

  • Officers in a corporation manage the daily activities of the corporation. They can also be part of the board of directors. The common Officers titles are President, Secretary, Treasurer, VP, CEO.
  • There is no specific rule regarding the titles of officers. You can use any title among that fits the best of the duties of the officer. Almost all corporations have an officer titled ‘President’, which might be useful for the operation of a corporation or when preparing legal contracts/documents.
  • Unless there is a specific reason for it, same title for more than one officer is not advisable.

  • Members

  • First Member

  • 2nd Member

  • 3rd Member

  • 4th Member

  • 5th Member

  • Help

  • Member of a corporation can be an individual or another company. They might have voting rights and are comparable to shareholders of business corporations. There can be 1 type or 2 types of members - those with voting rights and those without voting powers

  • CRA Program Accounts Set Up

  • Generally, when an organization is incorporated, its associated CRA program accounts are also created.

  • Help

  • If you sell products and services in Canada and collect GST/HST from your Customers, then GST/HST Account Number is Required.
  • If you hire Employees including yourself, then you need a Payroll Account Number.
  • If you Import Goods into Canada, then you need an Import Account Number.
  • If you Export Goods out of Canada, then you need an Export Account Number.

  • WCB Account & Other Registration

  • If you hire or plan to hire one or more Employees, you may need to register for Workers' Compensation Boards (WCB) Account.

  • Help

  • All corporations need a Corporate tax ID (RC 0001) to file taxes. Taxes needs to be filed even if the income is zero(0) dollar for the Year.
    • Registering with Workers' Compensation Boards (WCB) is required for most businesses In selected province within 10 days of hiring their first employee. Some types of businesses are exempted from mandatory registration with WCB based on the activities (Examples are banks, insurance companies, hair salons (with exceptions), private schools or daycares, travel agencies, etc.) but many employers in these industries choose to register with the WCB anyways for protection to their workers.
    • WCB registration is more important for small businesses and start-ups to provide financial security in the event of a workplace accident.
    1. These Services when added with the package costs less. To do this services later involves manual process and cost more money and takes longer time.
    2. Cost that occurs during business set up, is called Business Development Expenses, is tax claimable. Costs that occurs after business already registered, is called operational cost, is not tax claimable. These costs will occur at any way, since these are mandatory filing, therefore, it's wise to include in package.

  • Domain & Marketing Services

  • Help

  • We recommended to reserve a domain name in your business name. If your domain name is taken by any domain reserving company or a competitor, it could be difficult to establish your brand and continue the business without a proper website. (example: www.yourbusinessname.ca)
  • An Busines Email Address is the one that has your business name in it, and will be used for business communications that is based on your custom domain. (example: [email protected])

  • Annual Services

  • Help

  • Yes, we offer 3 types of post-incorporation and maintenance service:
    • Annual Return: At the end of the year, we will file annual corporate return for you.
    • Phone Support:
      • corporate Update (address change, director's change, shareholder change, officer change). Please Click Here for more details.
    • Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.
  • The Annual Return of Corporation must be filed for every Canadian corporation every year to keep the corporation active. This is filling to keep the corporation’s records up to date.

  • Corporate Kits and Supplies

  • Help

  • This book is prepared by our chartered accountant for all new non-profit organizations. The book explains step by step, what benefits a non-profit org. can claim and how to claim. This book also explain nonprofit bookkeeping, charitable giving rules and other key tax rules
  • The official seal, is a tool used to stamp or emboss your organization's important documents in order to show the document is certified by, and agreed upon by, the Board of Directors of the company. Commonly used for:
    1. employment and vendor contracts
    2. minutes from Board of Directors meetings
    3. leases
    4. To be granted for bank loans or mortgages
    5. any contracts or agreements
  • A Non-profit Corporation will not issue shared certificates of stock in order to establish participation. Instead, its members should receive Membership Certificates. Membership certificates are legal and official proof of membership of your not-for-profit organization.
  • Supplies (physical minute book, corporate seal) will be shipped by Canada Post (expedited) and you will receive a tracking number in your email. Please note, this address is for shipping of supplies only. Government documents always go to corporation's address.

  • Processing Queue

  • Help

  • The Processing Queue includes Incorporation and Emailing the Certificate, Articles and Electronic Minute Book. The Remaining Process in this Package like Business Number, CRA Programs Accounts Set Up, WCB Registration, etc. are initiated after incorporation processes.

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About Company

The Businessess Ontario offers comprehensive incorporation and business registration services across Canada, including corporate filings and searches.

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