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      • Ontario Corporation
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      • Ontario Corporation
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      • Ontario Non-Profit
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      • Ontario Co-op with share capital
    • Business Name Registry
      • Master Business License
      • Ontario Sole Proprietorship
      • Trade Name
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      • Limited Partnership
      • Limited Liability Partnership (LLP)
  • Change Registration
    • Corporation Name Change
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    • Officer Change
    • Address Change
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    • Business Changes
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    • NUANS Report
    • Pre-search
  • Search
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    • Certificate of Status
    • Corp Profile Records
    • Certificate & Article
    • Duplicate Docs
    • Land Title Search
    • Bankruptcy Search
    • VIN Search
    • PPSA Search
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    • Trademark(US)
    • Trademark Reports
    • Copyright Registration
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    • Annual Return
    • Continuance
    • Revival
    • Dissolition
    • Amalgamation
    • Amend Article
    • Extra Provincial
  • Corporate Supply
    • Minute Book Kit
    • Corporate Seal
    • Share Certificates
    • Address Service
    • Attorney or Agent Service
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    • Federal
    • Alberta
    • BC
    • Saskatchewan
    • New Brunswick
    • Quebec
    • Nova Scotia
    • NewFoundland
    • Prince Edward Island
    • Northwest Territories
    • Manitoba
    • Yukon
    • Nunavut
  • More Services
    • CRA Accounts
    • WCB Accounts
    • Domain Name
    • Business Email
    • Shelf Corporations
    • Foreign Corporation

Ontario Corporation

Home / Incorporation / Regular Corporation / Ontario Corporation

"*" indicates required fields

Step 1 of 23 - Start

4%
Choose Your Corporation
Numbered Company Price
Named Company Price
Agent's Filing Fee
Government Fee
Documents Preparation Fee
Electronic Filing Fee

Add-on Services

Timeline (choose one)
Mandatory Filing
Tax and WSIB Accounts

Help Section

Once a company is incorporated, it gets a corporation number. If you do not choose a name for the company, the corpiration number becomes the name of the company. An example of a numbered company is 987654 Ontario Inc. The biggest advantage of a numbered company is is skipping the Nuans name search and name approval step. Therefore, the incorporation process is relatively faster and less expensive. However, the biggest disadvantage of a numbered company is, it does not have have a brand name for the purpose of marketing, business signs, and developing a brand.
Businessess Ontario Inc., with its in-house legal and accounting team, is a one-stop filing center. We are a member of several units of Government and hence, can offer following services:
  • NUANS search and name approval
  • By-laws, custom articles
  • CRA accounts
  • WCB accounts
  • Corporate seal, minute book binder
  • Annual return, corporate maintenance
  • Domain name reservation
  • Address services
  • Express registration queue
  • And more
Yes, our customer service agents can provide general guidelines and assistance (not legal advice). Feel free to call us at 416-628-9349 during our business hours, you may initiate a during business hours.
  • Named Corporation: allows you to choose a name for your company. Example: Johnson Car Wash Inc.

  • Numbered Corporation: does not allow to choose a name. The name will be assigned randomly with the number of your company. Example: 1000044599 Ontario Inc.
Yes. It's a one-time payment and there is no monthly or annual fees.
Yes, of course. The Certificate of Incorporation and Articles of Incorporation is provided directly by the Corporate Registry unit of the Government. The Articles of Incorporation is drafted by our in-house legal counsel. You have option to choose custom Articles of Incorporation as well.
An order can be placed online, paying by credit card or e-transfer. Upon order receiving, we review the order and register accordingly. You have option to receive the corporate corporate documents in email or by post.
As a public entity, the company key secures the corporation's online presence by preventing unauthorized access. It functions as a digital signature, confirming the company's identity and allowing secure access solely for personnel with the key. For filing initial returns, annual returns, or notices of change, a company key is necessary. Acquiring a company key along with the incorporation package is cost-effective because the process is straightforward and quick.
Yes, we offer 3 types of post-incorporation and maintenance service:
  • Annual Return: At the end of the year, we will file annual corporate return for you.
  • Phone Support:
    • corporate Update (address change, director's change, shareholder change, officer change). Please Click Here for more details.
  • Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.
Yes, we offer :
  • Basic Articles: Click here to see the Sample
  • Standard Articles: Click here to see the Sample
  • Custom Articles: For more customizations, we offer Custom Articles which could be prepared as per requests (available in next steps).
Sample: Certificate of Incorporation
Sample: Basic Articles
Sample: Standard Articles
Sample: Custom Articles

Company Name

Example: Joe Movers Ltd.
Example: Déménageurs Joe Ltd.
Example: Joe Movers Déménageurs Ltd.
Example: Joe Movers Ltd. / Déménageurs Joe Ltd.
Did you obtain the Nuans report?*
Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 8 MB.
Note:Your NUANS report should looks like this: Sample

Trade Name /Master Business Licence (MBL)

Most business owners add a trade name (formerly known as Master Business Licence) with their numebred corporation. An example: "987654 Ontario Inc." is the legal name and and "Joe Movers" is the trade name.
Most business owners add a trade name (formerly known as Master Business Licence) with their named corporation. An example: the legal name of walmart is "Wal-Mart Stores, Inc." whille its trade name is "Walmart".
Do you want a trade name (MBL)?*

Help Section

NUANS full form is Newly Upgraded Automated Name Search. It is a federal name search system to check existing business names similar to your business name to avoid conflict. To register a corporation a valid Ontario Reservation report is required. Federal NUANS report is considered as invalid. Please Click here to see the sample of NUANS Report
Generally a name should have two elements: distinctive and descriptive. The distinctive element can't be common English word, it has to be unique or made up words while descriptive element can be common English words. An example is "Mike Construction". In this name 'Mike' is the distinctive/unique element; 'Construction' is the descriptive element. Put your ideal name, if doesn't work, we will guide you.
Every corporation must have legal ending after the legal name of the corporation. Government offers 6 legal ending which have same meaning. You may choose the option that looks good with the business name.
Most people choose a numbered company with a trade name to take advantage of faster incorporation process and skipping the name approval part. If you do not choose a name for the company, the corpiration number becomes the name of the company. An example of a numbered company with trade name is 987654 Ontario Inc. o/a The biggest advantage of a numbered company is is skipping the Nuans name search and name approval step. Therefore, the incorporation process is relatively faster and less expensive. However, the biggest disadvantage of a numbered company is, it does not have have a brand name for the purpose of marketing, business signs, and developing a brand.
a) This allows shorten the name for the purpose of advertisement, business signs and brand development.

b) We found, many business owners add it for the easiness of obtaining the municipal license or permit.

c) Registering a trade name creates an opportunity of geting a trade mark in future.

Corporation's Address

Do you have an Address in Ontario?
Corporation's Address
Mailing Address
Address and mail scanning service*
A corporation is required to have a physical registered office address in Ontario. P.O. box or virtual mail box address is not acceptable. If you do not have a physical address, we offer address and mail scanning service.

Help Section

  • It must be physical address in Ontario.
  • P.O. Box or virtual address is not allowed.
  • Any documents related to corporation is sent to this address.
An address service is a yearly mail and scanning service that we provide to corporations who does not have a local physical address in Ontario. It can be renewed every year paying similar fees. Any corporation related documents that we receive, will be scanned and emailed to you.
The registered address can be changed in future paying the necessary filling fees. Many corporations start with a residential address as they do not have any rental address while registering the corporation, but they change their address in future when required.

General Details

How do you want to get corporation documents?
DD slash MM slash YYYY
Note: Future Incorporation Date can not be more than 30 days from current date
Corporation's activity type
Note: be specific and clear to avoid delays.

Help Section

If you choose electronic documents, we will send the PDF documents in your billing email. Alternatively, you have option to receive electronic documents in email and then printed documents by post.
Yes. The requested date for incorporation cannot be less than the current date nor more than 30 days in the future.
This is primary business activity that your business does. Please mention only one activity in single or two words as we have to select the closest activity from the government system.

Director

Residency status in Canada
Complete address

Help Section

Director is the decision maker of a corporation who takes administrative decision and have the power to make changes in the corporation and remove/add another director.
  • Must be 18 years and above.
  • Can be a Canadian Citizen, PR or Non-Canadian Citizen.
  • Should not be in a status of bankruptcy.
If you are a lawyer, accountant or other service provider, and opening this corporation on behalf of a client, please do not write your name here. This section is for the primary owner(s) of the corporation. We don't communicate with the directors, rather we contact the person mentioned in the billing address.

Additional Directors

3.2. Do you want to add more director?

2nd Director

Residency status in Canada
Complete address
3.3. Do you want to add more director?

3rd Director

Residency status in Canada
Complete address
3.4. Do you want to add more director?

4th Director

Residency status in Canada
Complete address
3.5. Do you want to add more director?

5th Director

Residency status in Canada
Complete address
Note: If you want to add more than 5 directors, you may need to place a customized order. For now, you can place order with these five directors and afterwards, give us a call to convert it into a customized order.

Help Section

To register a corporation, at least one director's information is mandatory. In future, you can add or remove director from your corporation. If you include "complete maintenance" services (in next steps), you may add/remove a director at free of cost in future.
Each director has equal power and control over the corporation. The Second director can remove the primary director and vice versa. Therefore, you may add an additional director whom you trust.

Incorporator

Complete address
4.2. Do you want to add more incorporator?

2nd Incorporator

Complete Address
4.3. Do you want to add more incorporator?

3rd Incorporator

Complete address
4.4. Do you want to add more incorporator?

4th Incorporator

Complete Address
4.5. Do you want to add more incorporator?

5th Incorporator

Complete address
Note: If you want to add more than 5 incorporators, you may need to place a customized order. For now, you can place order with these five incorporators and afterwards, give us a call to convert it into a customized order.

Help Section

The incorporator(s) are generally all the director(s). Incorporator simply means, the person(s), who applying to incorporate this business. Therefore, incorporator(s) can an individual(s) or another corporation.
If you are lawyer, accountant or other service provider, and opening this corporation on behalf of a client, please do not write your name here. Incorporator(s) are generally the director(s) and owner(s) of the corporation. We don't communicate with the directors, rather we contact the person mentioned in the billing address.
If you are incorporating this business as a child/operating company under a parent/holding company, you may choose "incorporator is another corporation" and put the parent/holding company name as incorporator.

Articles of Incorporation

Shares & Provisions
Basic Articles: Used when corporation is owned by a single owner. It allows to issue unlimited common shares and:
  • Does not offer preferred shares,
  • Does not specify any class (such as class A or class B)
  • Does not specify voting rights of shareholders (such as voting or non-voting).
    • If you want to specify any of these, please choose standard/custom Articles.
Standard Articles: Allows to issue class A common voting and class B common non-voting share. Most people choose standard articles.
Custom Articles: Allows to make a custom share classes of your own (with/without preferred shares).

Custom Shares & Provisions

The classes and any maximum number of shares that the corporation is authorized to issue:
Rights, privileges, restrictions and conditions (if any) attaching to each class of shares and directors' authority with respect to any class of shares which may be issued in series. If there is only one class of shares, enter "Not Applicable"
The issue, transfer or ownership of shares is/is not restricted and the restrictions (if any) are as follows. If none, enter "None"
Restrictions, if any, on business the corporation may carry on or on powers the corporation may exercise. If none, enter "None"
Other provisions, if any. Enter other provisions, or if no other provisions enter “None”

Help Section

The Articles of Incorporation is registered with government during the corporation registration. After the business is incorporated, the articles could be changed with proper filing (Articles of Amendment) and fees.
The "Advanced Articles of Incorporation" allows to issue class A common voting share and class B common non-voting shares. If you want to customize common/preferred/voting/non-voting/custom share class names etc., you may choose "set my own text " option. The custom share structure option will be displayed in next steps.
Sample: Basic Articles
Sample: Standard Articles
Sample: Custom Articles

Corporate Bylaws and Minutes

Why Bylaws & Minutes Required? As per Canada Business Corporations Act (CBCA), a corporation must set up its rules, rights, regulations, policies in its bylaws ensuring no clause conflicts the Provincial Corporations Act or Canada Business Corporations Act (CBCA).
Corporate Bylaws and Minutes*
No Bylaws and No Minutes
❌Interpretations of Articles ❌Adding Officers (CEO, President) ❌Adding Shareholders
❌Share Distribution (who owns what percentage) ❌Director's Resolutions ❌Central Securities Register
❌Borrowing Powers ❌Share Classes ❌Share Transfer Rules
Standard Bylaws & Minutes
✔Definitions and Interpretations ✔Adding Officers (CEO, President) ✔Adding Shareholders
✔Share Distribution (who owns what percentage) ✔Director's Resolutions ✔Central Securities Register
✔Borrowing Powers ✔Share Classes ✔Share Transfer Rules
Custom Bylaws & Minutes
✔Definitions and Interpretations ✔Adding Officers (CEO, President) ✔Adding Shareholders
✔Share termination: complex structure ✔Director's Rights & Responsibilities ✔Shareholder's Rights & Duties
✔Borrowing: shareholders’ approval required/not required ✔Share class: up to 5 classes ✔Share transfer: not eligible/to corporation/to public

Bylaws and Minutes: Skipped

As per CBCA act, maintaining bylaws & minutes is mandatory. We are not responsible for the following:
  • Not appointing officers: CEO, president
  • Not adding any shareholder
  • Not defining who owns what percentage
  • Not defining corporation's borrowing powers
  • Not defining shareholder termination
  • Skipping director's rights & responsibilities
  • Skipping shareholder's rights and duties
  • Skipping Central Securities Register
  • No dispute resolution clause
Click 'Previous' to add the Bylaws, or 'Next' to proceed without Bylaws.

Help Section

Corporate bylaws, alternatively known as company constitution, are the rules, rights, regulations and policies set by a corporation. The corporate bylaws, usually prepared by a corporate lawyer ensuring no rules or clause conflicts the Provincial Corporations Act or Canada Business Corporations Act (CBCA).
A Corporate Minutes is the collection of corporate records (including the articles of incorporation) to provide to anyone who inspect the record or at the time of auditing. Corporate Bylaws and Minutes may also be required by certain banks to open an account.
Yes, the expense is tax creditable. When you incorporate a company, the expenses are called business development expenses which are tax creditable. Any spending you do after incorporation is considered as operating expenses which are not tax creditable. Additionally, doing it separately later is a manual process that involves a corporate lawyer, which causes significant increase in cost and time (and not tax creditable).

Share Structure

Will it issue class B non-voting share?

Help Section

Since a corporation is a separate legal entity than its owners, it could owned only by owning its shares. The corporation's assets and stocks are go split into pieces and each of these pieces is called share. If a corporation issues 100 shares with $1 each, the total net worth of the corporation is 100x$1=$100.
For simplicity of corporate filing, most people set up $1 share price in the beginning. Eventually, the share price and share numbers could be increased.
A corporation's stock are split into shares. Those who own the shares, are in fact the owners of the corporation. Therefore, to make a classification of owners, shares are classified. Class A common voting share owners have voting rights to change the corporation's policies and rules. Class B common non-voting share owners do not have such rights.

Shareholders

First Shareholder

Address of first shareholder
Share Class of First Shareholder

2nd Shareholder

Address of 2nd shareholder
Share Class of 2nd Shareholder

3rd Shareholder

Address of 3rd shareholder
Share Class of 3rd Shareholder

4th Shareholder

Address of 4th shareholder
Share Class of 4th Shareholder

5th Shareholder

Address of 5th shareholder
Share Class of 5th Shareholder
Note: If you want to add more than 5 Shareholders, we have the option to customize your order. For now, please place an order adding the five Shareholders and inform us by phone, email or web chat to include additional officers (up to 10). You can also inform the agent while reviewing the order with you.

Help Section

In simple language, the shareholders are the owners of the corporation. If a corporation has 1 shareholder, regardless of number of shares, the single shareholder owns 100% of the shares.
A corporation has 2 shareholders: John and Mike.
Case 1: Both owners have rights to vote: Assign class A to both.
Case 2: Only John has voting rights: Assign class A to John and class B to Mike.
Share number cannot be in decimal point.
Case 1: John, Mike and Ali own same percentage: Assign exact same number to each.
Case 2: John owns 40%, Mike owns 30% and Ali owns 30%: Assign shares 40 to John, 30 to Mike and 30 to Ali.
Case 3: John owns 51%, Mike owns 24.5% and Ali owns 24.5%: Avoid decimal point by doubling the proportion. Assign 102 to John, 49 to Mike and 49 to Ali.
Yes. You can change any time share price, share number and shareholders.

Share Structure

First Share Class

2nd Share Class

3rd Share Class

4th Share Class

5th Share Class

Shareholder

1st Shareholder

2nd Shareholder

3rd Shareholder

4th Shareholder

5th Shareholder

6th Shareholder

7th Shareholder

8th Shareholder

9th Shareholder

10th Shareholder

Mandatory

Ontario corporations must file an Initial Return under the Corporations Information Act (CIA) setting out the prescribed information within 60 days after the date of incorporation.
Filing Service Ontario Initial Return
CRA Business Number
Corporate Tax ID (RC 0001)
Obtaining Company Key

Help Section

Yes, it's mandatory filing as per Corporation Act. Corporations must complete and submit an Initial Return to the Ontario Ministry within 60 days after the date of incorporation. This form establishes/confirms the company head office, directors/officers of the corporation. Failed to file Initial Return, may nullify your corporation by Service Ontario.
As a public entity, the company key secures the corporation's online presence by preventing unauthorized access. It functions as a digital signature, confirming the company's identity and allowing secure access solely for personnel with the key. For filing initial returns, annual returns, or notices of change, a company key is necessary. Acquiring a company key along with the incorporation package is cost-effective because the process is straightforward and quick.
The business number (BN) is a nine-digit number designated by the Canadian Revenue Agency (CRA) and is used as a common client identifier for businesses to simplify their dealings with federal, provincial, and municipal governments. Every corporation must have a separate business number.
Corporations must report all income and expenses to CRA. A Corporate tax ID (also known as RC 0001) is used for this purpose. Every corporation must obtain a corporate tax ID with CRA.

Corporation's Officer(s)

First Officer

First officer's designation

2nd Officer

2nd officer's designation

3rd Officer

3rd officer's designation

4th Officer

4th officer's designation

5th Officer

5th officer's designation

Note: If you want to add more than 5 officers, you may need to place a customized order. For now, you can place order with these five officers and afterwards, give us a call to convert it into a customized order.

Help Section

Company's official email is added to the company profile during filing the initial return. Your corporation's notifications, warning and messages goes directly to this email address. If you need to reset your company key at any time, the reset code will be sent to this email.
The corporation's officers (President, CEO, VP, Secretary etc.) manage the business's daily operations, and in their different roles they are given legal authority to act on the corporation's behalf in almost all lawful business-related activities.
Most corporations, in the beginning, assign a single individual in multiple roles (director, incorporator, officer and shareholder). With the growth of the company, these roles can be re-distributed among other individuals.
Normally, the designations 'President' or 'CEO' is assigned to the primary director or the most important individual of the corporation. The next roles are VP, treasurer, secretary, administrative assistant etc.

CRA & WSIB Account Registrations

HST Account Set Up
Payroll Account Set Up
Import Account Set Up
Export Account Set Up
WSIB Account Set up

Help Section

If you sell products and services in Canada and collect GST/HST from your Customers, then GST/HST Account Number is Required. Customer's invoice or receipt must show the HST number. Unable to collect HST may cause penalty by CRA.
If you hire Employees including yourself, then you need a Payroll Account Number. If you do not have an employee, your own salary or a family member's salary can be processed through the payroll account to take advantage of CRA 'income splitting'. Please note, this is not a payroll service, rather the initial set up of a payroll account with CRA.
If your business involves importing physical goods, it is required. The government uses this account to process the customs clearance.
If your business involves exporting physical goods, it is required. The government uses this account to process the customs clearance.
Registering with Workplace Safety and Insurance Board (WSIB) is required for most businesses In Ontario within 10 days of hiring their first employee. Some types of businesses are exempted from mandatory registration with WSIB based on the activities (Examples are banks, insurance companies, hair salons (with exceptions), private schools or daycares, travel agencies, etc.) but many employers in these industries choose to register with the WSIB anyways for protection to their workers. WSIB registration is more important for small businesses and start-ups to provide financial security in the event of a workplace accident.

Corporate Supplies

Choose share certificates
Official Corporate Seal
Minute Book Binder

Help Section

Share certificates are legal and official proof of ownership of a corporation. Bank may ask to show it to open a bank account. Most people choose 5 share certificates to save costs; some choose 10 or 20. It includes blank certificates in case you want to add spouse, child or friend as shareholder in future.
The company seal, is a tool used to stamp or emboss your company's important documents in order to show the document is certified by, and agreed upon by, the Board of Directors of the company. Commonly used for:
  1. employment and vendor contracts
  2. minutes from Board of Directors meetings
  3. leases
  4. To be granted for bank loans or mortgages
  5. any contracts or agreements
Supplies (minute book binder, seal, share certificates) will be shipped by Canada Post to your corporation's mailing address.
View Sample of Corporate Seal
All Binder Samples

Annual Services

As a newly incorporated business, if you do not have your own lawyer and accountant, you may take advantage of our legal team and accountants.
Annual Corporate Support
Every corporation must file annual corporate return (not tax return) with Service Ontario. You have option to file it yourself or obtain this service with us.
Filing Annual Return

Help Section

Yes, we offer 3 types of post-incorporation and maintenance service:
  • Annual Return: At the end of the year, we will file annual corporate return for you.
  • Phone Support:
    • corporate Update (address change, director's change, shareholder change, officer change). Please Click Here for more details.
  • Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.
The Annual Return of Corporation must be filed for every Canadian corporation every year to keep the corporation active. This is filling to keep the corporation’s records up to date.
Yes, the expense is tax creditable. When you incorporate a company, the expenses are called business development expenses which are tax creditable. Any spending you do after incorporation is considered as operating expenses which are not tax creditable.
Phone Support vs Complete Maintenance

Domain & Marketing Services

Domain Name Reservation
Domain Reservation Period
Business Email Address
Number of Business Email Address
Company Logo Design Service
List My Business on Google Map

Help Section

We recommended to reserve a domain name in your business name. If your domain name is taken by any domain reserving company or a competitor, it could be difficult to establish your brand and continue the business without a proper website. (example: www.yourbusinessname.ca)
A Business Email Address is the one that has your business name in it, and will be used for business communications that is based on your custom domain. (example: [email protected])
  • 3 Logo Designs with High-resolution
  • Get the vector (source) files.
  • Logo transparency
  • 3D mockup
  • Number of concepts included: 3
  • Revisions: 5 times
Google Business Profile is a free business listing from Google. It allows you to provide details and photos of your business, including your location, services, and products. Creating this free profile is a great way to increase your visibility across Google services. Information from your Google Business Profile may appear in Google Search, Google Maps, and Google Shopping.

Draft Copy

Pre-submission draft & review*

Shipping and Handling

Help Section

3 We offer the following registration queue:
  • If you choose the Express Queue, we will email you the articles of incorporation, certificate and minute book in 2 Business Hours regardless of the named or numbered corporation.
  • If you choose the Priority Queue, we will email you the corporation's articles, certificate and minute book in 1 Business Day regardless of the named or numbered corporation.
  • If you choose the Regular Queue, we will email you the corporation's articles, certificate and minute book in 10 Business Days regardless of the named or numbered corporation.
The package does not include the extract of the draft version from governmental systems and sending it to our customers. Should you wish to review the draft before the final submission, this option is available. Be informed that your chosen service speed determines when the draft copy is emailed to you. If we don't receive your green signal within a designated timeframe, our representative will proceed with the final submission and subsequently deliver the relevant company establishment documents to you.
Canada Post offers the following options for shipping an item within Canada:
  • Xpresspost Certified: is a service for sending documents that captures the recipient's signature upon delivery of the item. This service is ideal for sending important notices as well as legal and court documents.
  • Expedited: is fast, cost-effective ground shipping within Canada. All items can be tracked and have on-time guarantees.
  • Regular Parcel: is a cost-effective ground delivery service available to customers.

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Final Review. After this step, you cannot modify the order anymore.

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About Company

The Businessess Ontario offers comprehensive incorporation and business registration services across Canada, including corporate filings and searches.

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What we offers

  • New Registration
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  • Corporate Filing
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  • More Services

Contact us

  • 647-365-0867
  • [email protected]
  • 1270 Central Pkwy W Unit 102, Mississauga, ON L5C 4P4, Canada

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