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Ontario Registered Charity Formation

Home / Uncategorized / Ontario Registered Charity Formation

Step 1 of 19 - Package

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  • $ 0.00 CAD

  • Your Package Includes the Following:

  • Which Package to Choose? 'One Time Service' package is suitable if your organization has an accountant or lawyer. Canada Revenue Agency may ask for further clarifications or documents, which could be handled by this individual. However, if your organization does not have such individual, 'Full Service' package is more suitable for you.

  • Help

    • NUANS search and name approval
    • By-laws, custom articles
    • CRA accounts
    • WCB accounts
    • Corporate seal, minute book binder
    • Annual return, corporate maintenance
    • Domain name reservation
    • Address services
    • Express registration queue
    • And more
  • Yes, our customer service agents can provide general guidelines and assistance (not legal advice). Feel free to call us at 416-628-9349 during our business hours, you may initiate a with us.
  • One Time Service package is suitable if your organization has an accountant or lawyer. Canada Revenue Agency may ask for further clarifications or documents, which could be handled by this individual.
  • Full Service package is suitable if your organization does not have an accountant or lawyer. Canada Revenue Agency may ask for further clarifications or documents, which could be handled by IncorpMaster.
  • We offer the service to prepare by-law of your organization. Our in-house legal team and accounting team prepare, review and finalize the by-law as per not-for-profit corporation act. You will be given option to add by-law in the package in next steps.
  • Yes. It's a one-time payment and there is no monthly or annual fees.
  • You will place order online by filling up the form and paying by credit card/interac-e-transfer. Upon order receiving, we review your order and register accordingly. You will receive your corporate documents in email. If your order includes any shipping items, you will also receive by Canada Post in your business address.
  • Yes, we offer 3 types of post-incorporation and maintenance service:
    • Annual Return: At the end of the year, we will file annual corporate return for you.
    • Phone Support:
      • corporate Update (address change, director's change, shareholder change, officer change). Please Click Here for more details.
    • Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.
  • Yes. You have option to add organization's corporate seal (pocket or desk seal) in next steps. View Seal options .
  • Yes. CRA program accounts such as GST/HST account, payroll account, export import account etc., can be added to the package in next steps.
  • Ontario Registered Charity: Initial Return
    Ontario Registered Charity: Articles of Incorporation
    Ontario Registered Charity: Certificate of Incorporation

  • Charity Activity

  • Example: food banks, soup kitchens, and low-cost housing units.
  • Example: colleges, universities, and research institutes.
  • Example: places of worship and missionary organizations.
  • This includes only those categories which the courts have decided as charitable. For example, relief to victims of natural disaster, services to old age or disabled, preserving of environment, welfare to children or victims of substance abuse, fire rescue operation, animal shelters or provide public amenities to benefit the community.
  • Minimum 2, maximum 5 purposes shortly and clearly to avoid delays Sample
  • Accepted file types: doc, docx, Max. file size: 12 MB.
    Can be uploaded only in Microsoft Word (doc or docx) format

  • Help

  • To qualify as a charity, an organization must have purposes that are exclusively charitable and charitable activities that support those purposes. The purposes (also called objects) describe the aim or main intent of the organization. The activities describe how your organization will accomplish its purposes.
  • When describing a charitable activity, keep the following points in mind:
    • what you want to achieve
    • how you're doing it – detailed plans
    • who the beneficiaries are and how they are selected any fees charged
    • frequency and length of the activity
    • involvement of employees and volunteers
    • how you maintain direction and control over activities and resources
    • other logistics (transportation, facilities, etc.)

  • Organization Name

  • Example: Green Institute Foundation.
  • Example: Institut Green Fondation.
  • Example: Institut Green Institute Foundation.
  • Example: Green Institute Foundation./Institut Green Fondation.
  • Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.
  • Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.
  • Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.
  • Note: please upload the right document to avoid delay.

  • Help

  • Name must be unique, should not be similar to other businesses. Name must, preferably, have the following components:
    1. A unique or distinctive word such as made-up word or a person's name.
    2. Second part of the name describes the service your business is offering.
    Examples of good name ideas are: ABCXYZ Home Renovation, Sarah's Mexican Restaurant, Thunder Bay home renovations. The name must contain a distinctive element followed by a descriptive element. Example: ABCXYZ Manufacturing.
    In the above name, 'ABCXYZ' is the distinctive element and 'Manufacturing'.
  • It is a computerized name search report generated based on a proposed corporate / business name or trade-mark from Government databases listing similar and conflicting names of existing business names and trademarks. To incorporate an Ontario Corporation or a Federal Corporation an appropriate NUANS Report is required.
  • Yes. There are 2 different kinds of reports:
    • A NUANS report for Federal and a NUANS report for each of the following provinces: Ontario, Alberta & New Brunswick.
    • The rest of the Canadian provinces have their own name approval processes and doesn't require a NUANS report. Examples of such jurisdictions are: B.C., Quebec, Manitoba, Saskatchewan, Newfoundland & Labrador, PEI, Yukon, they each require a name search report from their respective provincial database and registry and NOT from the NUANS database.
  • NUANS report is required for all named incorporations. NUANS report is a name search report which doesn't guarantee acceptance of that name by Service Ontario. We, along with the NUANS report do an analysis of the name so that it is acceptable for a corporation's name.
  • Ontario Registered Charity: NUANS
  • MM slash DD slash YYYY
    Future Incorporation Date must be within 30 days from current date
  • The proposed incorporation date is official registration date for the corporation. It is also called the anniversary date or the date in which the following year, corporation's annual return gets due. Requested date for incorporation cannot be in past date. It must be current date or maximum 30 days in future.

  • Help

  • The proposed incorporation date is official registration date for the corporation. It is also called the anniversary date or the date in which the following year, corporation's annual return gets due. Requested date for incorporation cannot be in past date. It must be current date or maximum 30 days in future.
  • Yes, you can. If you choose a future date, incorporation will take effect on your requested date regardless the requested date is weekday or weekend or holiday.

  • Corporation's Address

  • Help

  • All Corporations in Ontario need a Physical or street address in the province, it can be rental place or home address.
  • Yes, this address can be changed later. In many cases when commercial place is not rented yet, residential address is given.
    • If you are setting up a business in Ontario but you don’t have a street address in Ontario then we have an address service which you can make use of. This is primarily a document scan and mail service.
    • With this address added to the package, we will receive all documents that were sent to the business by Canada Revenue Agency, Ontario Government and other Government entities and forward them to you in the form of scanned email copies.
  • Yes, you have the choice to renew it on an annual basis. Normally, the price remains same.

  • Contact Person

  • Help

  • Usually Director is the Contact Person of the Corporation, it can also be a service provider like an accountant or a lawyer.

  • Director(s) - Minimum of 3 Directors is REQUIRED

  • Directors supervise the overall management of the corporation and make all major decisions and they assume certain liabilities. Each director has equal power and may require to be present during the opening of the bank account. Therefore, trustable and decision making individual(s) should be added to this role.

  • Second Additional Director

  • Third Additional Director

  • Fourth Additional Director

  • Fifth Additional Director

  • Note: If you want to add more than 5 directors, you may need to place a customized order. For now, you can place order with these five directors and afterwards, give us a call to convert it into a customized order.

  • Help

  • A director must be person of :
    • at least 18 yrs of age.
    • of sound mind or mentally stable.
    • not declared in a state of bankruptcy.
  • There is no specific residency requirement for an Ontario Corporation. A Canadian national or foreign national can be the director(s) of an Ontario Corporation. The latest amendment (July 5, 2021) on Ontario Business Corporation Act has removed the previous residency requirement for an Ontario corporation.
  • Yes. A director can be added or removed at a later time.

  • Incorporator(s)

  • An incorporator is an individual or company who is requesting to incorporate. Generally, all the individuals who are directors are also be incorporators. If you are submitting for incorporation on behalf of your client then it should be your client's information here, not yours.

  • Second Additional Incorporator

  • Third Additional Incorporator

  • Fourth Additional Incorporator

  • Fifth Additional Incorporator

  • Note: If you want to add more than 5 Incorporators, you may need to place a customized order. For now, you can place order with these five incorporators and afterwards, give us a call to convert it into a customized order.

  • Help

  • An Incorporator can be an Individual or another Company, usually all Directors are Incorporators.

  • Articles of Incorporation

  • Standard: Our standard articles include all standard clauses for a regular Registered Charity corporation to operate in Canada. You cannot add a personalized or custom clause.

    Custom: With this option you have the flexibility to include custom clauses to be inserted in the articles for your your special needs, if any. Choose this option if you require such an option and provide a write up of your special requirements.

  • Help

  • Once the corporation is registered, the Articles of Incorporation is also registered with government. The articles of an incorporated business could be changed with proper filing (Articles of Amendment) and fees.
  • The requirement to customize articles varies so that we cannot suggest how to customize. As a simple guidance, organizations customize articles to accommodate special requirements like multi-tier member classes, specific duration of directors in the position, clauses on limited by guarantee, etc. In general, if you don't have a reason then no customization is required.

  • By-laws (Mandatory)

  • Why by-law is Required?Your corporation MUST have by-laws as required under the Not-for-Profit Corporations Act (NFP Act). It is the corporation's responsibility to ensure that its by-laws meet its specific needs and are in compliance with the NFP Act.
  • No By-law: Not Included
    ❌Interpretations of Articles ❌Adding Officers & Members ❌Execution: Signature Requirements
    ❌Membership Termination Clause ❌Director & Officer Nomination Clause ❌Financial Statement Transparency Clause
    ❌Borrowing Powers ❌Membership Classes ❌Membership Transfer Rules
  • Standard by-laws: Standard Provision
    ✔Definitions and Interpretations ✔Members & Officers Information ✔Execution: signed by any two officers or directors
    ✔Membership termination: basic structure ✔Nominating directors: supports by 5% members ✔Financial statements: send to all members
    ✔Borrowing: members’ approval not required ✔Membership class: one class ✔Membership transfer: to corporation
  • Custom by-laws: Personalized
    ✔Definitions and Interpretations ✔Members & Officers Information ✔Execution: own writing
    ✔Membership termination: complex structure ✔Nominating directors: own criteria ✔Financial statements: send or not to all members
    ✔Borrowing: members’ approval required/not required ✔Membership class: one/two class ✔Membership transfer: not eligible/to corporation/to public

  • By-laws Skipped

  • As per NFP act, having the by-law is mandatory. IncorpMaster not responsible for skipping the following:
    • Not appointing officers: president, secretary etc.
    • Not adding any member
    • Not defining members can vote or not
    • Not defining borrowing powers
    • Not defining membership termination
    • Not defining how to pass a motion
    • Not defining the term for directors
    • No omissions and errors clause
    • No dispute resolution clause
    Click 'Previous' to add the by-law, or 'Next' to proceed without by-law.

  • Officer(s)

  • Officers are responsible for the day-to-day operation of the corporation. The owners as well as the employees of the corporation can be in this role.

  • Second Additional Officer

  • Third Additional Officer

  • Fourth Additional Officer

  • Fifth Additional Officer

  • Note: If you want to add more than 5 officers, you may need to place a customized order. For now, you can place order with these five officers and afterwards, give us a call to convert it into a customized order.

  • Help

  • Officers in a corporation manage the daily activities of the corporation. They can also be part of the board of directors. The common Officers titles are President, Secretary, Treasurer, VP, CEO.
  • There is no specific rule regarding the titles of officers. You can use any title among that fits the best of the duties of the officer. Almost all corporations have an officer titled ‘President’, which might be useful for the operation of a corporation or when preparing legal contracts/documents.
  • Unless there is a specific reason for it, same title for more than one officer is not advisable.

  • Members

  • First Member

  • 2nd Member

  • 3rd Member

  • 4th Member

  • 5th Member

  • Help

  • Member of a corporation can be an individual or another company. They might have voting rights and are comparable to shareholders of business corporations. There can be 1 type or 2 types of members - those with voting rights and those without voting powers

  • CRA Program Accounts Set Up

  • Generally, when an organization is incorporated, its associated CRA program accounts are also created.

  • WSIB Account Registration

  • If you hire or plan to hire one or more Employees, you may need to register for Workplace Safety and Insurance Board (WSIB) Account.

  • Help

  • If you sell products and services in Canada and collect GST/HST from your Customers, then GST/HST Account Number is Required.
  • If you hire Employees including yourself, then you need a Payroll Account Number.
  • If you Import Goods into Canada, then you need an Import Account Number.
  • If you Export Goods out of Canada, then you need an Export Account Number.
    • Registering with Workplace Safety and Insurance Board (WSIB) is required for most businesses In Ontario within 10 days of hiring their first employee. Some types of businesses are exempted from mandatory registration with WSIB based on the activities (Examples are banks, insurance companies, hair salons (with exceptions), private schools or daycares, travel agencies, etc.) but many employers in these industries choose to register with the WSIB anyways for protection to their workers.
    • WSIB registration is more important for small businesses and start-ups to provide financial security in the event of a workplace accident.
    1. These Services when added with the package costs less. To do this services later involves manual process and cost more money and takes longer time.
    2. Cost that occurs during business set up, is called Business Development Expenses, is tax claimable. Costs that occurs after business already registered, is called operational cost, is not tax claimable. These costs will occur at any way, since these are mandatory filing, therefore, it's wise to include in package.
  • Ontario Registered Charity: GST & HST

  • Domain & Marketing Services

  • Help

  • We recommended to reserve a domain name in your business name. If your domain name is taken by any domain reserving company or a competitor, it could be difficult to establish your brand and continue the business without a proper website. (example: www.yourbusinessname.ca)
  • An Busines Email Address is the one that has your business name in it, and will be used for business communications that is based on your custom domain. (example: [email protected])

  • Annual Services

  • Help

  • Yes, we offer 3 types of post-incorporation and maintenance service:
    • Annual Return: At the end of the year, we will file annual corporate return for you.
    • Phone Support:
      • corporate Update (address change, director's change, shareholder change, officer change). Please Click Here for more details.
    • Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.
  • The Annual Return of Corporation must be filed for every Canadian corporation every year to keep the corporation active. This is filling to keep the corporation’s records up to date.

  • Corporate Kits and Supplies

  • Help

  • This book is prepared by our chartered accountant for all new non-profit organizations. The book explains step by step, what benefits a non-profit org. can claim and how to claim. This book also explain nonprofit bookkeeping, charitable giving rules and other key tax rules
  • The official seal, is a tool used to stamp or emboss your organization's important documents in order to show the document is certified by, and agreed upon by, the Board of Directors of the company. Commonly used for:
    1. employment and vendor contracts
    2. minutes from Board of Directors meetings
    3. leases
    4. To be granted for bank loans or mortgages
    5. any contracts or agreements
  • A Non-profit Corporation will not issue shared certificates of stock in order to establish participation. Instead, its members should receive Membership Certificates. Membership certificates are legal and official proof of membership of your not-for-profit organization.
  • Supplies (physical minute book, corporate seal) will be shipped by Canada Post (expedited) and you will receive a tracking number in your email. Please note, this address is for shipping of supplies only. Government documents always go to corporation's address.

  • Processing Queue

  • Help

  • The Processing Queue includes Incorporation and Emailing the Certificate, Articles and Electronic Minute Book (if Included). The Remaining Process in this Package like Business Number, CRA Programs Accounts Set Up, WSIB Registration, etc. are initiated after incorporation processes.

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About Company

The Businessess Ontario offers comprehensive incorporation and business registration services across Canada, including corporate filings and searches.

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